Meetings & Groups

Whether it's a meeting or conference for 10 to 1,200 or a leisure group outing, Tallahassee provides historic, cultural and natural backdrops found nowhere else in Florida.

Contact:

Janet Roach
Meetings & Conventions Director
Direct: (850) 606-2320
Janet.Roach@VisitTallahassee.com

Overview
Funding Assistance
Services
Meetings
Groups
Local Vendors
Transportation

Tallahassee offers a distinctive collection of historical sites, heritage and cultural attractions, outdoor activities and dining options not found elsewhere in North Florida or the Southeastern U.S. Combined with its natural beauty and rolling hills, Florida's Capital City makes a unique statement and destination for group travel or special gatherings like that once-in-a-lifetime wedding or memorable reunion. When organizing a group activity of any size, our staff assists you with all aspects of your trip - from assisting with securing lodging, group dining, places to visit and activities that match your group's interests.

The Leon County Division of Tourism Development (Visit Tallahassee) annually allocates funding for grants programs for local groups and organizations that coordinate events that either have a history of or significant potential for attracting visitors to the area.

The Special Event Grant Program is administered by the Leon County Tourist Development Council with recommendations from designated advisory groups including the Special Event Grant Committee and the Tallahassee Sports Council. The program encourages overnight visitation to Tallahassee and Leon County. If you have an event here or interested in relocating an event to the area, review the application for more information and eligibility requirements.

A “special event” is defined as a new or existing, organized sporting event, concert, exhibition, festival, fair, conference or celebration conducted according to a pre-arranged schedule and of interest to the general public. Public interest should extend to both Leon County residents and those living outside the county who would stay overnight.

Application deadline for events occurring October 1, 2015 – September 30, 2016 is August 3, 2015. Sports grants have two application periods with deadlines on August 3, 2015 and February 22, 2016.

A simplified, online Application for all grants and Post Event Report

2015-16 Grant Application

2015-16 Post Event Report

  • Sports Grant Policies and Sample Application (pdf)
  • Special Event Grant Policies and Sample Application (pdf)
  • Signature Event Grant Policies and Sample Application (pdf)
  • Visitor Tracking Form (Visitor Tracking Form.pdf)
  • Visitor Tracking Survey (pdf)
  • Event Marketing/Promotional Tool Kit  (pdf)

For assistance or questions regarding the grant program, contact:

 

Tour Planning
The success of your event depends primarily on pre-planning. We serve as your concierge and address all the details, customizing the experience to assure a successful and memorable event.

Lodging, Attractions & Dining
We contact lodging properties that match your criteria and coordinate site inspections. Our sales staff can provide sample itineraries and arrange a variety of entertainment and attraction options.

Welcome Bags
We offer complimentary welcome bags that include Tallahassee area information, maps and selected brochures based on the interest of your attendees. The Visitor Guide contains a complete list of area attractions, restaurants, entertainment options and detailed information about the area.

Marketing Support
Visit Tallahassee offers a variety of high resolution, digital, color images for invitations, newsletters, conference brochures or other needs.

Transportation Funds for Meetings and Conventions & Special Events Grants
The Leon County Tourist Development Council allocates money to assist with transporting meeting or conference attendees from area hotels to local public venues.

If you have any questions regarding the Transportation grant program, please contact Janet Roach Janet.Roach@VisitTallahassee.com or call – (850) 606-2320. 

Tallahassee has a variety of meeting/event venues for groups of 10 - 1,200 people. From the FSU Conference Center with 47,000 square feet of state of the art meeting space to conference hotels including a roof-top ballroom overlooking downtown. There are even unique attractions with meeting facilities that offer built-in history lessons. Surveys show that Tallahassee’s beauty and friendly people rank high among the impressions left on visitors. A commitment to service runs deep here for groups of all sizes. In fact, small groups are big business in Tallahassee. There are several reasons for choosing Tallahassee for your next meeting. Here are 10. For a complete listing of Tallahassee venues download our Meeting & Event Planner’s Guide.

Where else but Tallahassee can you find a collection of Batmobiles, a historic landmark famous for its smoked sausage and grits, a spot on the National Blues Trail and a restaurant that fixes hot dogs 10,230 ways. Tallahassee makes a lasting impression on groups, from the thrill of walking the grounds of a reconstructed 17th Century Spanish Colonial Mission one minute to peering into outer space the next. Indoors or out, Tallahassee offers adventures and activities found nowhere else in Florida.

Popular Attractions With Complimentary Motor Coach Parking:

• Mission San Luis - Parking on site

• Tallahassee Museum - Parking on site

• Historic Capitol and New Capitol - Parking at New Capitol

• Museum of Florida History - Parking at New Capitol

• Challenger Learning Center, IMAX Theatre and Planetarium - Parking at New Capitol

• Wakulla Springs - Parking on site

• FSU Flying High Circus - Parking on site

• Tallahassee Automobile Museum - Parking on site

• Bradley’s 1927 Country Store - Parking on site

• Goodwood Museum and Gardens - Parking on site

• Governor’s Mansion - Parking on site

• John G. Riley Museum of African American History and Culture - Parking on site

There are many specialty service providers to ensure a successful meeting or event in Florida’s Capital City. From centerpieces to catering to copying and more, local professionals are ready to provide their expertise. The list below provides a search by business name and the categories at the upper right provide a search by type of services offered.

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Located just 25 miles from the Gulf of Mexico and 14 miles south of Georgia, Tallahassee is situated in the Florida Panhandle, with convenient access provided by four major highways - I-10, US 27, US 319 and US 90. The Tallahassee Regional Airport offers service from major airline carriers, a private charter airport and several rental car companies.

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